Amgen Administrator Coordinator in Thousand Oaks, California

Amgen is looking for a dynamic, organized administrative professional to support the head of the Office of the CIO leadership in the Information Systems function. The OCIO lead is seen as a trusted partner to the CIO in leading IT to become a business-integrated organization. The office provides leadership for cross-functional management of information and technology across the enterprise. We oversee and lead sub-functions such as IT strategy, governance, performance management, and IT mode of operations.

The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned. Work with the CIO executive leadership team, providing broad support of the enterprise wide business decisions.

Key responsibilities include:

  • Managing calendars and scheduling meetings

  • Ordering office supplies

  • Arranging purchase orders

  • Making travel arrangements and preparing expense reports as requested

  • Assisting with preparation of presentations

  • Managing departmental administrative files

  • Performing administrative duties as assigned

  • Maintaining distribution, contact and personnel lists

  • Coordinating mailings and courier/deliveries

  • Managing the administrative aspects of relationships with outside experts and vendors

  • Participating in department project teams

  • Provide backup support to additional department ACs

  • Managing individual and team calendars (Outlook)

  • Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations

  • Organizing meeting rooms, including logistics, catering and equipment needs

  • Preparing agendas and taking action items as required.

  • Assisting with special projects as requested by the Directors and others within group

Basic Qualifications

Associate's degree and 2 years of Administrative experience

OR High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications

  • Helpful, can-do attitude with a solution-oriented approach

  • Excellent organizational skills and ability to manage multiple people at once (calendars too)

  • Detail-oriented proven skills

  • Excellent travel and meeting planning skills

  • Good external customer communication skills

  • Strong Outlook, Excel, PowerPoint Skills

  • Excellent Time Management skills

  • Ability to prioritize projects of greater urgency and importance

  • Excellent Project management skills

  • Calm under pressure

  • Amgen experience

  • Bachelor's degree

  • Experience working in biopharma industry

  • 5 or more years of experience in an administrative support role supporting large teams at different levels

  • Managing multiple calendars including coordination across multiple time zones

  • Excellent written, verbal, and presentation skills in communicating key business and clinical information

  • Experience providing administrative support to remote staff

  • Ability to work in a fast-paced, deadline-driven environment

  • Discretion in dealing with proprietary information

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.