Amgen Administrative Coordinator in Mexico City, Mexico

Work location: Mexico city

Accountabilities

*Provides administrative support for a department/Business Unit through the delivery of a variety of business services

Responsibilities

Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team:-Screens and acts on incoming phone calls and e-mails; provides service and handles complaints-Maintains distribution and personnel lists-Coordinates mailings and courier/deliveries-Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc. -Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material-Manages the administrative aspects of relationships with outside vendors-Participates in department project teams-May provide training, guidance and orientation to new team membersEnsures timely coordination of department members' administrative needs:-Manages calendars-Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations-Organises meeting rooms, including logistics, catering and equipment needs-Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items-Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

REQUIREMENTS:

*High School Diploma -Necessary

*Minimum 3 to 5 years related experience in administrative support role -Necessary

*Experience using MS Office tools -Necessary

*Fluency in local language and English -Necessary

*Experience in similar or related disciplinary and/or international environment -Desirable

*Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.-Desirable

*Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc. -Desirable